The conduct of meetings shall be formal or informal, at the discretion of the board president, except that Roberts’ Rules of Procedure shall be followed in the making, seconding, amending, and voting on resolutions or motions.
Meeting Procedures – Adopted 3/23/93
- Members of the public may comment on the published agenda for three minutes at the beginning of the meeting. In addition, members of the public may comment on any new topic for three minutes at the end of the meeting during Open Time. There shall be no public comments during the board discussions or votes.
- Meeting order of regularly scheduled monthly meetings to be as follows:
- Call to Order: by the president
- Public Comment Period: comments on the publish agenda.
- Acceptance of minutes of previous meeting: by majority vote of the Board
- Acceptance of Treasurer’s Report: by majority vote of the Board
- Library Director’s Report
- Committee Reports
- Union Report
- Action Items
- Old Business
- New Business
- Correspondence to the Board: copies of correspondence to the board and the board’s responses are made available at board meetings. (3/22/05)
- Open Time: members of the public may comment on new topics
- The meeting order for special meetings is at the discretion of the board president.
New or revised policies that involve substantive changes shall be discussed at three separate board meetings before a formal vote by the board. [12/19/07]
Revised 10/24/95; 1/23/01; 3/27/01; 3/22/05; 12/19/07, 12/22/20
Trustees in the capacity of trust upon them shall observe ethical standards with absolute truth, integrity and honor.
Trustees must avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues or the situation.
It is incumbent upon any trustee to disqualify himself/herself immediately whenever the appearance or a conflict of interest exists.
Trustees must distinguish clearly in their actions and statements between their personal philosophies and attitudes and those of the institution, acknowledging the formal position of the Board even if they personally disagree.
A Trustee must respect the confidential nature of library business while being aware of and in compliance with applicable laws governing freedom of information.
Trustees must be prepared to support to the fullest the efforts of librarians in resisting censorship of library materials by groups or individuals.
Trustees who accept the library board responsibilities are expected to perform all of the functions of library trustees.
(Adapted from the Association for Library Trustees and Advocates (ALTA), a division of the American Library Association)
At the Board meeting held on Tuesday, April 24, 2007, the Board of Trustees adopted the following Record Retention schedule with the additional requirement that a subject list of records to be destroyed be presented to the Board at each instance; and further, any records retained in digital format shall adhere to the time limits outlined below, and that a Records Officer be designated by the Director from among the staff:
|1.1||Official minutes, including agendas, list of persons who signed the attendance sheets, and committee minutes and all attachments in paper form for 1 year and digitize after for permanent retention. |
|1.2||Recording of voice conversations, including audio tape, videotape, stenotype or stenographer’s notebook and also including verbatim minutes used to produce official minutes and committee minutes |
RETENTION: 4 months after transcription and/or approval of minutes
|1.3||Legal agreements, including contracts, leases |
RETENTION:6 years after expiration or termination
RETENTION: PERMANENT (beginning 1994)
|1.5||Annual report to community |
RETENTION: PERMANENT (beginning 1938-1951; 1989–)
|1.6||Internal information records used solely to disseminate information or for similar administrative purposes, including but not limited to calendars of appointments, memoranda, routine internal reports, reviews and plans. |
RETENTION: 3 months
|1.7||Daily, weekly, monthly, quarterly or other periodic internal or external report, summary, review, evaluation, log, list, statement or statistics |
RETENTION: 6 years
|1.8||Program or annual, special or long range plan as approved by the Board of Trustees |
|1.9||Postal records, including returned registered or certified mail card or receipt, except as mentioned in 4.12 |
RETENTION: 1 year
|1.10||Accident or incident report |
RETENTION: 6 years after the later of the accident/incident or resolution or any related claim
|1.11||Property and liability insurance policies, and certificates of insurance |
RETENTION: 6 years after the later of the date of expiration or last claim resolved
|1.12||Workers’ Compensation, disability, Directors’ and Officers’ policies |
RETENTION: 18 years
|1.13||Inventory records |
RETENTION: 0 after superseded by updated inventory
|2.1||Voter registration record, including register of voters |
RETENTION: 5 years
|2.2||Sample ballot |
|2.3||Voted ballot |
RETENTION: 1 year
|2.4||Application for proxy |
RETENTION: 90 days after election
|2.5||Final election results |
|2.6||Intermediate records used to compile final election results |
RETENTION: 1 year after election
|2.7||Candidate designation or nomination records, including petitions and related records |
RETENTION: 1 year after election
|2.8||Election challenge records |
RETENTION: 6 years
RETENTION: PERMANENT since 1988
|3.10||Banking communication, including but not limited to bank statements, reconciliations, notification of voiding or return of check, cancellation of payment or other notice for checking or savings account |
RETENTION: 6 years
|3.11||Cancelled check, check stub |
RETENTION: 6 years
|3.12||Depository agreement |
RETENTION: 6 years after agreement expires or has been superseded
|3.13||Deposit books, slips |
RETENTION: 6 years
|3.20||Budget preparation work papers |
RETENTION: 6 years
|3.21||Annual budget when included in minutes |
RETENTION: 0 after officially recorded in minutes
|3.22||Budget status report on allocation, receipt, expenditures, encumbrances and unencumbered funds:|
a. Cumulative report
RETENTION: 6 years
b. Monthly or quarterly
RETENTION: 1 year
Claim and Warrants
|3.30||Claim for payment |
RETENTION: 6 years
|3.31||Summary record of outstanding or paid warrants |
RETENTION: 6 years
|3.32||Order or warrant to pay monies |
RETENTION: 6 years
|3.40||General ledger |
|3.41||Subsidiary ledger |
RETENTION: 6 years
|3.42||Accounting register, including but not limited to check register |
RETENTION: 6 years
|3.43||Cash transaction record showing cash received from collection of various fees and petty cash disbursed |
RETENTION: 6 years
|3.44||Daily cash record, including adding machine tapes, cashier’s slips showing daily cash receipts |
RETENTION: 6 years
|3.45||Grant, award or gift files master summary |
|3.46||Credit card records |
RETENTION: 6 years
|3.47||Paid invoices, purchase orders, packing slips |
RETENTION: 6 years
|3.50||Daily, weekly, monthly quarterly or other periodic fiscal reports |
RETENTION: 6 years
|3.51||Annual or final fiscal reports |
|3.52||Verification of travel expenses |
RETENTION: 6 years
|3.60||Requests for Proposals, bid documents together with executed contracts for purchase of materials and services |
RETENTION: 6 years
|3.70||Board approved capital construction project file including but not limited to bids, specifications, contracts, performance guarantees and environmental impact statements|
RETENTION: 6 years after building no longer exists
b. Unsuccessful bids
RETENTION: 6 years
c. All records when project is proposed but not undertaken
RETENTION: 6 years after last entry
|3.71||Board approved official plans, designs, architectural drawings and photographs for buildings owned by the Library|
a. Final or “as built” plans, maps, designs, sketches, architectural drawings and photographs
b. Other related non-graphic design file documents, including correspondence, cost estimates, reports and other records
RETENTION: 6 years after completion of project
|3.72||Draft or intermediary plans, maps, designs, sketches or architectural drawings |
RETENTION: 6 years after last entry
|4.1||Year-end payroll, including detailed information necessary for salary verification for retirement and social security purposes |
RETENTION: 55 years
|4.2||Periodic payroll, including detailed information necessary for salary verification for retirement and social security purposes, when no year-end payroll is available or year-end payroll does not contain this required information |
RETENTION: 55 years
|4.3||eriodic payroll, not including detailed information necessary for salary verification for retirement and social security purposes |
RETENTION: 6 years
|4.4||Payroll labor distribution breakdown reports |
RETENTION: 6 years
|4.5||Employee’s time sheets and requests for pay in lieu of vacation |
RETENTION: 6 years
|4.6||Employee’s request for and/or authorization given to employee to use sick, vacation, personal or other leave |
RETENTION: 0 after payroll period
|4.7||Record of assignments, attachments and garnishments |
RETENTION: 6 years after termination or 5 years after satisfaction
|4.8||Employee’s voluntary payroll deduction form |
RETENTION: 5 years from expiration
|4.9||Employee’s personal earnings record |
RETENTION: 55 years [rev. 5/29/07]
|4.10||Payroll report submitted to NYSERS |
RETENTION: 6 years
|4.11||Employer’s copy of Form 940 and Form 941 |
RETENTION: 6 years after paid
|4.12||Employer’s copy of 1096, 1099, W-2 or W-3 and certified proofs of mailing same |
RETENTION: 6 years
|4.13||Employee’s withholding exemption certificate (W-4) |
RETENTION: 6 years after a superseding or employment terminated
|4.14||Employer’s copy of NY state income tax records |
RETENTION: 6 years after tax paid
|4.15||Direct deposit records |
RETENTION: 6 years after authorization expires
|5.1||Incorporation, chartering and registration records |
|5.2||Borrowing or loaning records |
RETENTION: 0 after no longer needed
|5.3||Library material censorship and complaint records |
RETENTION: 6 years
|5.4||Program registration forms |
RETENTION: 0 after no longer needed
|5.5||Library card application forms |
RETENTION: Until patron is no longer a registered borrower
|5.6||Usage and circulation statistics |
RETENTION: 6 years
|5.7||Library association membership list |
RETENTION: Until superseded
|6.1||Personnel file records indicating including but not limited to: age, dates of employment, job titles |
|6.2||Personnel file records including but not limited to: employment application, resume, evaluations, requests for leave without pay; continuing education, training and development; notice of resignation or termination, correspondence |
RETENTION: 6 Years after separation from service
|6.3||Employee’s declination and/or acknowledgment of offer of participation in retirement and/or health benefit plans |
RETENTION: 6 years after separation from service
|6.4||Retirement, life, health and dental records |
RETENTION: 3 years after termination of employee’s or dependent survivor’s coverage, whichever is later
|6.5||Unemployment insurance records: |
a. If claim approved:
RETENTION: 6 years after final payment
b. If claim denied:
RETENTION: 3 years after filing
|6.6||Collective Bargaining Agreements |
|6.7||Grievance records |
RETENTION: 3 years after grievance is resolved
|6.8||Job action records |
|6.9||Employee injury record related to Workers’ Compensation claim |
RETENTION: 18 years
|6.10||Vacant job postings |
RETENTION: 0 after position is filled or abolished
|6.11||I-9 employment eligibility verification form |
RETENTION: 3 years after hire or 1 year after separation from service, whichever is later
VII. PUBLIC ACCESS TO RECORDS
|7.1||Listing of officers or employees of library |
RETENTION: 6 months after superseded
|7.2||Register or list of applicants seeking access to records and request forms |
RETENTION: 1 year
Adopted 4/27/07; amended. 5/29/07; 1/15/13; 9/12/17
It is the policy of the Great Neck Library to expend monies in a prudent and responsible manner so that goods and services of high quality and reliability might be secured in a manner that ensures the economical use of public funds, that is in the best interests of the taxpayers, that solicits the lowest possible cost under the circumstances, and that guards against favoritism, extravagance and fraud.
In general, major expenditures, i.e. those of $20,000 or more for professional services, equipment, furnishings and public work contracts, shall require a minimum of three (3) written bids in response to a formal Request for Proposals.
In general, substantial expenditures, i.e., those of $7,500 or more but less than $20,000, shall require the solicitation of a minimum of three (3) written quotations.
Goods and services costing between $2,000 and $7,500 will be procured upon finding three (3) oral or written quotations. Such written quotations may be found in print and/or online.
Included among those items which are not subject to the above provisions are expenditures relating to emergencies,(as approved by the Board President and Treasurer), true leases, procurements under governmental/educational contracts, and sole source procurements. The goods and services which comprise the “Library Materials & Programs” section of the Library’s Operating Budget are not procured by the Business Office, and are hereby acknowledged to be sole source procurements not subject to the above provisions.
Should a vendor have provided satisfactory service, the Library may renew an existing contract or reorder goods and services if the cost remains unchanged or if the cost increase is deemed minimal, i.e., if the cost increase approximates the annual inflation rate. Such ongoing contracts should be reviewed and other possible vendors be considered every three years.
In general, a contract will be awarded to the lowest priced acceptable vendor, as determined by the Library. The Library may reject any and all vendor proposals. A vendor proposal may be rejected for reasons which may include, but are not limited to:
- Vendor cannot guarantee delivery of goods and services within the timeframe or under conditions set by the Library;
- Vendor’s terms of payment are disadvantageous to the Library, e.g., full payment before the commencement of work or delivery of goods;
- Vendor cannot comply with the full specifications of goods or services as set forth by the Library, e.g., the goods offered by the vendor are not equivalent to those specified by the Library and are therefore, deemed substandard and unacceptable;
- Vendor’s warranty for goods or services is deemed inadequate by the Library;
- Vendor’s after-purchase support services are deemed inadequate by the Library.
No purchase of goods or services shall be made from any vendor in which any member of the Board of Trustees or the Library Administration or a member of the immediate family of a member of the Board of Trustees or Library Administration holds a full or partial interest.
The unintentional failure to fully comply with the above policies regarding procurement will not be grounds to void action taken or give rise to a cause of action against any trustee or employee of the Library.
Adopted 5/23/00; amended 1/15/13
“To engage our diverse community, inspire ideas, and accelerate lifelong learning through traditional and innovative library services.”
The goals of the Great Neck Library are:
- To inspire personal and professional growth.
- To foster a collaborative and welcoming environment within and beyond the Library.
- To contribute to the development of a curious, compassionate, and resilient community.
The Great Neck Library abides by the following Confidentiality of Library Records Law of New York, which was enacted in 1982:
Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of the state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transaction, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films, or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operations of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.
The Rules and Regulations for Use of the Library are set by the Board of Trustees with the advice of the Library Director. The Board of Trustees has adopted the following Rules and Regulations for Use of the Library so that the Library may provide an atmosphere conducive to appropriate use of its services and facilities. In addition, further rules and regulations, which define who may use the Library and its facilities, the terms of usage, hours of operations, etc., are spelled out in a series of policy statements and printed memoranda that are included in the Policy Manual under the appropriate subject headings.
The following actions are prohibited on Library property:
- Selling and/or soliciting for money or items or services, without prior approval.
- Distributing or posting materials/literature that has not been approved by the Library.
- Possessing or consuming alcohol or illegal drugs or being under the influence of alcohol or drugs.
- Smoking or other uses of tobacco both inside the library building and anywhere on library grounds. (Rev. 12/15/11)
- Eating or drinking except in tiled gallery area and Levels. (Rev. 12/15/11; 9/12/17)
- Bringing animals or pets into the Library except service animals as defined- by the Americans with Disabilities Act [attached]. [2/18/14]
- Any loud, unreasonable and/or disturbing noises created by persons, radios, tape players or televisions.
- Cell phones may only be used in designated areas of each library location, as determined by library staff. (Rev. 12/15/11)
- Intentionally damaging, destroying, or stealing any Library property or a patron’s or employee’s property.
- Removing library materials from the premises without authorization through established lending procedures.
- Carrying weapons of any type.
- Engaging in disorderly conduct, fighting or challenging to fight, or using offensive words likely to provoke violence.
- Indecent exposure.
- Using obscene or abusive acts and/or language.
- Willfully disrupting library functions and/or programs.
- Any other illegal acts or conduct in violation of federal, state or local law, ordinance or regulation. (Rev. 12/15/11); 2/18/14; 9/12/17
Diversity and inclusion go beyond simple tolerance to embrace and celebrate individuality by developing practices that recognize and respect all people and their points of view. At the Great Neck Library, we honor our employees’ diversity and the diversity in thecommunity we serve by:
- Welcoming and including all
- Fostering an atmosphere of dignity and respect
- Encouraging the exploration of new ideas and perspectives in a safe and positive environment
- Working with diverse communities to determine appropriate ways to design, deliver, and evaluate services.
The Great Neck Library recognizes and actively affirms the dignity of those it serves, regardless of heritage, ethnicity, national origin, education, beliefs, race, income, religion, language, gender, age, sexual orientation, gender identity and expression, marital and/or familial status, military status, political affiliation, and physical or mental capabilities.
The Great Neck Library understands that an acceptance of differences can place individual and collective values in conflict. Nevertheless, the Library is committed to fostering an environment of understanding and respect.
The Great Neck Library acts to ensure that people can enjoy services free from any attempt to impose values, customs or beliefs that are in conflict with our commitment to diversity.
The Great Neck Library makes diversity and inclusion a priority in planning and decision making for staffing, collections, services, and organizational change.
The Library is dedicated to creating an inclusive, welcoming, and respectful organizational culture that appreciates and supports individual differences.
The public will have access to the specified records of the Libraryin accordance with the provisions of this policy.
Records maintained by the Great Neck Library, which are available for inspection in accordance with this policy, will be available at the Main Library between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday.
All requests to examine such records must be forwarded to the Library on the appropriate request form (see section 500-65) and sent to the attention of the Administrative Assistant who shall serve as Records Officer. [rev 9/12/17;12/18/18]
The fee for photocopying such records shall be $.25 (twenty-five cents) per page, or the actual cost of reproducing any other record.
Records may not be removed from the Library Director’s office.
The Library shall, in accordance with its published rules, make available by photocopy or inspection the following:
- Library Board meeting minutes;
- Legal agreements, contracts;
- Records of library receipts and expenditures, including checks;
- Lists of employees and their remuneration;
- Employee organization contracts;
- Insurance policies;g) Audits, either internal or external;
- Newsletters, annual reports, Board approved long range plans;
- Election information, such as sample ballots, election challenge records, candidate designation or nomination records, including petitions with personal identifying information redacted;
- Bank statements;
- Annual budget, financial reports, annual fiscal reports;
- General ledger;
- Incorporation and charter records;
- Association membership lists with personal identifying information redacted;
- Register or list of applicants seeking access to records;
In accordance with Library Policy, the Library shall not make available by photocopy or inspection records that:
- are specifically exempted from disclosure by state or federal statute;
- if disclosed would constitute an unwarranted invasion of personal privacy;
- if disclosed would impair present or imminent contract awards or collective bargaining negotiations;
- are compiled for law enforcement purposes;
- if disclosed could endanger the life or safety of any person;
- are inter-agency or intra-agency materials excepting:
i. statistical or factual tabulations or data, or;
ii. final agency policy or determinations;
- if disclosed, would jeopardize the Library’s capacity to guarantee the security of its information technology assets, such assets encompassing both electronic information systems and infrastructures.
In accordance with the Library’s policy of Confidentiality of Library Records (see section 500-20), no records which contain names or personally identifying details regarding the Library’s users shall be disclosed except upon receipt of a subpoena, authorized by court order or where otherwise required by statute.
The Library will maintain:
- record of the final vote of each member in every agency proceeding in which the member votes;
- a record setting forth the name, title and salary of every officer or employee of the agency.
Within five business days of the receipt of a written request for a record reasonably described,the Library shall make such record available to the person requesting it, deny such request in writing or furnish a written acknowledgment of the receipt of such request and a statement of the approximate date, which shall be reasonable under the circumstances of the request, when such request will be granted or denied. If the Library determines to grant a request in whole or in part, and if circumstances prevent disclosure to the person requesting the record or records within twenty business days from the date of the acknowledgement of the receipt of the request, the Library shall state, in writing, both the reason for the inability to grant the request within twenty business days and a date certain within a reasonable period, depending on the circumstances, when the request will be granted in whole or in part. Upon payment of, or offer to pay, the fee prescribed therefore, the Library shall provide a copy of such record or respond that it does not have possession of such record or that such record cannot be found after diligent search. Nothing in this Policy shall be construed to require the Library to prepare any record not possessed or maintained except the records specified in Section 8 (eight) above.
Any person denied access to a record may within thirty days appeal in writing such denial to the Great Neck Library Board of Trustees who shall within ten business days after its next regularly scheduled meeting fully explain in writing to the person requesting the record the reasons for further denial, or provide access to the record sought.
Nothing in this Policy shall require the disclosure of the home address of an officer or employee, former officer or employee, or of a retiree of an employees’ retirement system; nor shall anything in this Policy require the disclosure of the name or home address of a beneficiary of a public employees’ retirement system or of an applicant for appointment to public employment.
Revised 4/24/07; 9/12/17; 12/18/18
The Library employs video security cameras to ensure the physical security of the Library facility, staff and patrons. A sign is posted at the library entrance informing the public that security cameras are in use.
The purpose of this policy is to establish guidelines for the placement and use of video security cameras, as well as the access and retrieval of recorded digital video images at the Great Neck Library.
Security Camera Locations
Reasonable efforts are made to safeguard the privacy of library patrons and employees. The video security cameras are positioned to record only those areas specified by the Executive Director as approved by the President of the Board of Trustees or his/her designate, and will complement other measures to maintain a safe and secure environment in compliance with Library policies. Camera locations shall not be changed or added without permission of the Executive Director and Board of Trustees.
Cameras will only be installed in locations where staff and customers would not have an expectation of privacy. Examples include common areas of the Library such as entrances, near book and media collections, public seating, and parking lots. Cameras will not be installed in areas where staff and public have a reasonable expectation of privacy, such as restrooms; nor are they positioned to identify a person’s reading, viewing or listening activities in the library.
Access to Digital Images
Recorded digital video images may contain personally identifiable information about an individual who has used any library service or borrowed any library materials (“patron information”), and will be accorded the same level of confidentiality and protection provided to library users by the Great Neck Library’s Confidentiality Policy.
Typically, images will not be routinely monitored in real time unless specifically authorized by the Executive Director and approved by the Board of Trustees.
Only the Executive Director or Assistant Director, with the permission of the President of the Board of Trustees or his/her designate may access the recorded digital video images in pursuit of incidents of criminal activity or violation of the Library Code of Conduct. Other relevant staff may be given authorization to access this equipment on a limited basis but not without the express permission of the President of the Board of Trustees or his/her designate.
Occasional spot checks of the recorded data will be made by the Executive Director or Assistant Director to assure proper operation of the system. The frequency of viewing and the amount of video reviewed at one time will be limited to the minimum needed to give assurance that the system is working and to verify compliance of access policies.
Use/Disclosure of Video Records
Video records and still photographs may be used by authorized individuals to identify those responsible for library policy violations, criminal activity on library property, or actions considered disruptive to normal library operations. These records will not be used to monitor staff performance.
Under certain circumstances, individuals authorized under this policy may use a still photograph or selected portions of recorded data to request law enforcement review for assessing the security risk of a specific individual or for investigating a crime on library property.
Law Enforcement Requesting Access to Security Camera Footage
Library staff and volunteers are required to refer any law enforcement request for security camera footage or still photographs to the Library Executive Director, or, in his or her absence, the Assistant Director. We do not make security camera footage or still photographs available to any agency, of federal, state, or local government unless a subpoena, warrant, or court order is issued pursuant to law. Before complying with any such requests, legal counsel will be consulted to determine the proper response.
In the event of a search warrant, which is executable immediately, the Executive Director or Assistant Director after advising the President of the Board of Trustees or designate will comply with the search warrant and consult with legal counsel. Upon receipt of a subpoena or other court order, the Executive Director or Assistant Director shall consult with legal counsel and the President of the Board of Trustees or his/her designate to determine if the document is in proper form and that good cause for its issuance in a court of proper jurisdiction is demonstrated. If not, the Executive Director or Assistant Director shall insist any defect be remedied before releasing records that contain patron information.
General Public Requesting Access to Security Camera Footage
Confidentiality/privacy issues prohibit the general public from viewing security camera footage.
Retention of Digital Images
The Library avoids creating unnecessary records, retaining records not needed for the fulfillment of the mission of the Library, as well as practices that could place personally identifiable information on public view.
Recorded digital video images are stored on hardware in a locked area in the Library. Recordings are retained for no longer than 14 days, unless required as part of an ongoing investigation or litigation.
For the protection and well being of children who use and enjoy our Library, the following policy has been established:
- While in the Library, children age nine years or younger shall, at all times, be attended and adequately supervised by a responsible person (parent, guardian, caregiver, or mature adolescent). Preschoolers must be accompanied by that person when in the rest room, the elevator or the stairwell.
- Children who are ten years or older may be unaccompanied for a reasonable period of time provided they observe library rules. Children must have the telephone numbers of their parent, guardian, or other caregiver so that a responsible person may be contacted to come pick up the child in case of a health emergency or other special circumstance such as an unexpected closing or a child unaccompanied at closing time. If the responsible person cannot come to the Library or perhaps cannot understand the message due to a language barrier, Step A.iii in the Procedure For Unattended Children will be followed.
- Parents, not library staff, are responsible for the behavior of their children. Disruptive behavior will not be tolerated.
- When the safety of an unattended child is in doubt, the library staff will attempt to contact the parents. If the parents are unavailable, the staff will contact the Nassau County Police.
- Violations of this policy are grounds for suspension of library privileges.
Unattended Child – Child from preschool through age nine left in the Library unaccompanied by a responsible person (parent, guardian, caregiver, or mature adolescent)
Disruptive Behavior – Behavior that represents physical danger to the child or others, or behavior that interferes with other library users or staff. Disruptive behavior is behavior that is inappropriate in a library setting. Types of inappropriate behavior may be (but are not limited to): running, throwing, eating, loud or abusive talking, excessive socializing, moving furniture, abusing or defacing library materials (including library owned hardware and software).
Adopted October 1997
Revised 1/23/01; 1/27/04
The Children’s Area is intended for use by children and their parents and caregivers. Out of concern for the safety of our young patrons, The Library reserves the right for staff to ask adults not requiring immediate access to children’s materials to relocate to another area of the Library.
Adopted June 2018
At the November 25, 2008, meeting, the Board of Trustees approved that the director, assistant director, business manager, department heads, branch heads and the head of maintenance sign the annual affirmation statement.
I. Obligations of Trustees and Employees
Trustees and employees of the Library have an obligation to conduct business within guidelines that prohibit actual, potential or perceived conflicts of interest. This policy establishes the framework within which the Library is to be governed and is to operate. The purpose of these guidelines is to provide both general and specific direction so that employees and trustees can be made aware of the acceptable standards of operation adopted by the Board of Trustees; the guidelines, further, are to serve as a promulgation of the required observances necessary to avoid conflicts of interest or the appearance of conflicts of interest.
II. Duties to Disclose
If an employee or trustee believes he or she may possess any influence regarding transactions involving pIf an employee or trustee believes he or she may possess any influence regarding transactions involving purchases, contracts or leases such that he/she (or a family member) may directly or indirectly gain financially, he/she possesses a duty to disclose to the President or other Officer of the Board, the existence of any such actual or potential conflict of interest.
III. Conflict of Interest
An actual or potential conflict of interest occurs when an employee or trustee is in a position to influence a decision that may result in a personal gain for the employee or trustee or for a family member (spouse, children, siblings, parents or in-laws) of the employee or trustee as a result of an actual or intended transaction of the Library that may result in personal gain. A trustee or employee is to be deemed to have an interest in an actual or proposed transaction if he/she has a financial interest in it, or has a financial interest in any organization involved in the proposed transaction, or holds a position as trustee, director, majority shareholder, or principal officer in any such organization or receives any direct or indirect remuneration, gifts or favors in conjunction with the actual or proposed transaction.
IV. Existence of a Conflict of Interest
- a) Following disclosure by a current trustee or employee of an interest in a proposed transaction, the interested person shall absent himself from the Board or Committee meeting while the nature and the amount of the financial interest is discussed. The remaining disinterested Board or Committee members shall determine by a majority vote if a conflict of interest is deemed to exist.
V. Procedures for Addressing a Conflict of Interest
- a) If it is determined that a conflict of interest exists, the Board shall determine by a majority vote of the disinterested directors whether the transaction is in the Library’s best interest and is fair and reasonable to the Library. The Board shall also make its determination as to whether to enter into the subject transaction or arrangement notwithstanding the found conflict of interest.
- b) If the Board determines that the transaction is not in the Library’s best interest, members of the Board either annul the transaction or explore an alternative remedy which would not give rise to the conflict of interest.
VI. Violation of the Conflict of Interest Policy
If the Board has reasonable cause to believe that a trustee, officer or employee has failed to disclose an actual or potential conflict of interest, it shall inform the individual of the basis for its belief and allow the person an opportunity to explain the alleged failure to disclose. If the Board is not satisfied with the explanation posited, it is to be permitted to undertake whatever action deemed warranted by it to include, by the adoption of a resolution, the dismissal of the trustee from the Board or a dismissal of the staff member found to have failed to disclose an actual or potential conflict of interest.
VII. Annual Statement
- a) Each trustee and employee shall annually sign a statement which affirms that such person has received a copy of the conflict of interest policy, has read the policy and has agreed to comply with the policy.
Adopted 11/25/08; Rev. 12/23/08
The Great Neck Library requires trustees and staff to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Great Neck Library, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations. As a part of that commitment to ethical conduct, the Great Neck Library encourages employees and trustees to report any observed illegal, unethical or improper behavior. As long as such reports are made in good faith, no retaliatory action of any kind will be taken or permitted. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Employees should report such conduct to their supervising Department Head. However, if you are not comfortable speaking with your Department Head or you are not satisfied with your Department Head’s response, you are encouraged to direct your concerns to the Director of the Great Neck Library or his/her Assistant. Department Heads and Branch Heads are required to report suspected illegal, unethical or improper activity to the Library Director in writing. If it would be inappropriate to make the report to the Library Director, a report may be filed with any member of the Great Neck Library Board Trustees.
An appropriate investigation will be undertaken and a report summarizing the findings will be provided to the person who initially reported the violation. Steps will be taken to deal with the issue, and if warranted, law enforcement personnel will be contacted. The identity of the complainant will, to the extent legally possible, be kept confidential. Complaints made recklessly, maliciously or with knowledge of their falsity may, however, subject the employee to discipline or other legal consequences.
The purpose of the anti-nepotism policy is to promote fairness, impartiality and equal opportunity for all Great Neck Library employees. The anti-nepotism policy strives to pre-empt favoritism or the perception of favoritism to the extent such is not within the best interests of the Library or its personnel. Further this policy seeks to avoid the potential for (or actual) emotional interference with job performance that might stem from familial relationships that exist at the Library. The anti-nepotism policy applies to all employees.
Nepotism is defined as special treatment or lack of impartiality shown to Library employees by other employees who are family members. Family members include:
- Immediate Family members – wives, husbands, mothers, fathers, daughters, sons, sisters, brothers, stepparents, stepchildren, adoptive parents and adoptive children.
- Extended Family members – grandparents, aunts, uncles, cousins, nieces and nephews.
- Marital Family members – in-law relationships such as mothers-in-law, fathers-in law, sisters-in law, brothers-in-law.
- Domestic partners.
The Library retains the right to refuse to appoint and or promote a person to any position in the Library when his or her relationship to another employee has the potential for creating adverse impacts on supervision, safety, security or morale, or may cause, in the Library’s considered determination, an inappropriate or improper work relationship.
Library employees who possess a familial relationship (as defined above) with another employee are prohibited from participating in the decision-making process regarding hiring, promotion, performance review, termination, recommendation or any employment-related decision that will affect the relative’s position at the Library.
The Great Neck Library has adopted the NYS Sexual Harassment Model Policy and complaint form.
Internet Use Policy
The Great Neck Library, in keeping with its mission of providing the best possible traditional and innovative library services, makes available to the public a variety of electronic resources including the Internet and World Wide Web. The Library endeavors to provide quality links to Internet resources, but has no control over the information accessed, and cannot be held responsible for its contents. Likewise, the Great Neck Library assumes no responsibility for any damages, direct or indirect, arising from use of its connection to Internet resources.
We firmly believe that the valuable information available on this worldwide network far outweighs the possibility that users may procure information that is not consistent with the educational and research goals of the Library. Please be aware that with access to computers all over the world also comes the availability of material that may be considered “inappropriate” for some users.
The Great Neck Library affirms the right and responsibility of parent/guardians, not library staff, to determine and monitor their minor children’s use of the Internet. Parents who believe that their children cannot responsibly use the Great Neck Library’s Internet access are requested to monitor their children’s Internet use.
Rules Governing Use
- Users are subject to all State and Federal laws
- Persons under the age of 18 need parental permission to use these services.
- A time limit for use of the computers may be established when necessary to meet demand for use of the equipment.
- Patrons who enter a fee-based service are responsible for any charges incurred.
- There is a charge of 10 cents per page for all black and white printouts from the public workstations and a charge of 25 cents per page for all color printouts from public workstations. Charges will be debited to the individual’s Print Management account.
- Preference in the use of the computers is given to residents of the Great Neck Library district
Unacceptable Use of the Internet
- Uses that violate the law or encourage others to violate the law, including, but not limited to, displaying material harmful to minors, and copyright infringement violations.
- Uses that cause harm to others or damage to their property, including, but not limited to: defamation; uploading a worm or virus; hacking or any form of unauthorized access to other computers, networks or information systems.
- Uses that jeopardize the security of the computer network or other networks on the Internet, including, but not limited to, altering the Great Neck Library’s computer settings; installing, altering or modifying the computer equipment or software.
- Uses that compromise the safety and security of minors when using e-mail, chat rooms and other forms of direct electronic communications, including, but not limited to, giving others private information about one’s self or others.
The Great Neck Library reserves the right to terminate an Internet session that disrupts library services or that involves user behavior which is not in accordance with the rules governing use as outlined in II above or is an unacceptable use as outlined in III above. Failure to observe the above guidelines will result in termination of Internet access privileges.
Adopted July 16, 1996 ; Amended September 24, 1996
Modified to conform to NYS Education Commissioner’s Regulation 90.3 (12/99)
Revised: 3/27/01 ; 9/24/02
The Board of Trustees adopts the following as its policy regarding the selection of all library materials.
It is the objective of the Great Neck Library to select, organize, and to make freely and easily accessible to all the people of our community printed and other materials which will aid them in their pursuit of education, information, recreation, and the creative use of leisure time. The Library actively seeks to stimulate and expand the reading and cultural interests of both children and adults. It serves as a resource for the continuing education of all members of our community.
It is the responsibility of the Library to satisfy the diverse needs and interests of our community within the limitations of space and budget. The Library recognizes its obligation to provide materials, as far as possible, which reflect all points of view.
In its selection of books and other materials, the Great Neck Library subscribes fully to the principles adopted by the American Library Association in the Library Bill of Rights and the Freedom to Read Statement. The Great Neck Library, therefore, incorporates these two documents as part of its book selection policy.
The Library Director is responsible for the selection of materials and development of the collection in accordance with the policies established by the Board of Trustees.
The Director has the authority to establish prices and procedures to appropriately handle the sale of discarded and donated items. Discards are those items formerly part of the library collection.
Donated books and materials, that is, those items that have never been part of the library system collection, but which have been evaluated under the direction of the Director, may be sold with the proceeds going to the library.
The Great Neck Library subscribes to the Freedom to Read Statement adopted June 23, 1953 by the American Library Association Council:
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove books from sale, to censor textbooks, to label “controversial” books, to distribute lists of “objectionable” books or authors, and to purge libraries. Those actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to avoid the subversion of politics and the corruption of morals. We, as citizens devoted to the use of books and as librarians and publishers responsible for disseminating them, wish to assert the public interest in the preservation of the freedom to read.
We are deeply concerned about these attempts at suppression. Most such attempts rest on a denial of the fundamental premise of democracy: that the ordinary citizen, by exercising his critical judgment, will accept the good and reject the bad. The censors, public and private, assume that they should determine what is good and what is bad for their fellow citizens.
We trust Americans to recognize propaganda, and to reject it. We do not believe they need the help of censors to assist them in this task. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
We are aware, of course, that books are not alone in being subjected to efforts of suppression. We are aware that these efforts are related to a larger pattern of pressures being brought against education, the press, films, radio and television. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy.
Such pressure toward conformity is perhaps natural to a time of uneasy change and pervading fear. Especially when so many of our apprehensions are directed against an ideology, the expression of a dissident idea becomes a thing feared in itself, and we tend to move against it as against a hostile deed, with suppression.
And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with stress.
Now as always in our history, books are among our greatest instruments of freedom. They are almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. They are the natural medium for the new idea and the untried voice from which come the original contributions to social growth. They are essential to the extended discussion which serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures towards conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free men will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those which are unorthodox or unpopular with the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until his idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept which challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
2. Publishers and librarians serve the education process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by an single librarian or publisher or government or church. It is wrong that what one man can read should be confined to what another thinks proper.
3. It is contrary to the public interest for publishers or librarians to determine the acceptability of a book on the basis of the personal history or political affiliations of the author.
A book should be judged as a book. No art or literature can flourish if it is to be measured by the political views of private lives of its creators. No society of free men can flourish which draws up lists of writers to whom it will not listen, whatever they may have to say.
4. There is no place in our society for efforts to coerce the tastes of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern literature is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent serious artists from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters taste differs, and taste cannot be legislated; nor can machinery be devised which will suit the demands of one group without limiting the freedom of others.
5. It is not in the public interest to force a reader to accept with any book the prejudgment of a label characterizing the book or author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for the citizens. It presupposes that each individual must be directed in making up his mind about the ideas he examines. But Americans do not need others to do their thinking for them.
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society each individual is free to determine for himself what he wishes to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, bookmen can demonstrate that the answer to a bad book is a good one, the answer to a bad idea is a good idea.
The freedom to read is of little consequence when expended on the trivial; it is frustrated when the reader cannot obtain matter for his purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of their freedom and integrity, and the enlargement of their service to society, requires of all bookmen the utmost of their faculties, and deserves of all citizens the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of books. We do so because we believe that they are good, possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many people. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous, but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
AMERICAN LIBRARY ASSOCIATION
Council, June 25, 1953
AMERICAN BOOK PUBLISHERS COUNCIL
Board of Directors, June 18, 1953
Subsequently endorsed by:
AMERICAN BOOKSELLERS ASSOCIATION
Board of Directors
BOOK MANUFACTURERS’ INSTITUTE
Board of Directors
NATIONAL EDUCATION ASSOCIATION
Commission for the Defense of Democracy through Education
The Great Neck Library subscribes to the American Library Association policy which affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
- Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the Library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
- Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
- Libraries should challenge censorship in the fullfillment of their responsibility to provide information and enlightenment.
- Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas.
- A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Anyone who resides in the Great Neck School District is entitled to a Great Neck Library card. Non-residents who work in Great Neck, or those Nassau County residents with a valid card from another Nassau County library are entitled to borrowing privileges at Great Neck.
An annual card may be purchased by non-Nassau County residents. Proper ID is required for all categories of cards. The annual fee is based on the average library tax paid by residents. The current annual fee is $405. Please call (516) 466-8055, ext. 203 for more details.
Library card registration forms are also available in the following languages: Chinese, English, Farsi (Persian), and Spanish! Please ask upon registering at the Circulation Desk.
Library Card Registration
You may register for a library card by presenting 1 form of current ID (dated within 3 months) that has your name and home address. Library cards will be mailed to the address on the application. Such ID may include:
- Current driver’s license
- Current non-driver’s license ID (with picture) issued by the New York State Department of Motor Vehicles
- Armed Forces separation papers
- Pilot’s license
- Automobile registration
- Current bank statement
- Current dated credit card bill/statement
- Medicaid card
- Mortgage Statement
- Official United States Post Office address change
- Official United States or New York State Government Document (immigration, IRS, Board of Elections, jury notification)
- Current pay check/stub with address
- Tax bill
- Current dated utility bill: LIPA, Water, Cable, Telephone
- Insurance policy
- Local park card from village in Great Neck School District
- Employee ID with photograph and date
Student applicants may show ID such as bus pass, current college transcript, or current report card. If the student is attending a public school in Great Neck, the applicant’s name may be on the Great Neck Public School’s list of registered students.
Library Card Re-registration Information
All valid Great Neck Library cards have a 3-year expiration date sticker. If your card does not have one, or it has expired, you need to re-register. Registration takes place in person at any of the Great Neck Libraries.
To register, simply present your Library Card and 1 form of Valid ID, which shows your name and Great Neck School District address.
Loan Periods and Renewals
New books, periodicals and pamphlets circulate for 14 days, while older books circulate for 28 days.
New audiobooks (cassettes and CD’s) circulate for 14 days while older audiobooks (cassettes and CD’s) circulate for 28 days.
All music CD’s circulate for 14 days.
New feature film and entertainment DVD items with 1 disc circulate for 3 days. New feature film and entertainment dvd item with 2 or more discs circulate for 7 days. New non-fiction/instructional video/DVD items circulate for 7 days regardless of the number of discs in a case. All older video/DVD items including feature film, entertainment as well as non-fiction/instructional items, circulate for 14 days.
Items may be renewed a maximum of 6 times if there are no holds on the items.
Checkouts: There will be a limit of 100 items checked out per patron. (rev. 6/1/19)
Reserves and Interlibrary Loan
We accept reserves on all circulating material. If an item is not on the shelf, we will reserve it for you. If we do not own the requested item, we will attempt to obtain it through interlibrary loan except for newly released audio-visual material. For information on reserving or interloaning print material, please call (516) 466-8055, ext. 223. Information on reserving audio-visual material may be obtained at (516) 466-8055, ext. 221.
Holds: There will be a limit of 50 reserves, including both Great Neck and non-Great Neck material, per card. (rev. 6/1/19)
Interloans: There will be a limit of 15 current LI-LINK and/or OCLC checkouts and/or requests per card. (rev. 6/1/19)
Automatic Block: Patron’s ability to check out any material will be blocked when an account reaches $10.00 in fines and/or bills. (rev. 6/1/19)
Patrons who are unable to leave their home due to a permanent or temporary illness or disability may qualify for our Homebound Service. A Homebound Library Card application can be printed and filled out here to be returned or mailed to the Main Library.
For more information, please call (516) 466-8055, ext 204.
Talking Books and Braille Service for Nassau Residents
Nassau residents that have difficulty reading standard print materials are eligible for free talking books and braille books through the New York Public Library’s Andrew Heiskell Braille and Talking Book Library. Learn more about the program here.
EMPLOYEE (Non Nassau)
|COMPACT + MAGNIFIERS||YES||NO||YES||NO||NO|
- Great Neck residents, non-residents and fee-paying library cardholders can check out up to one hundred (100) items.
- Great Neck residents, non-residents and fee-paying library cardholders can place up to fifty (50) holds on items owned by the Great Neck Library.
- Great Neck residents and fee-paying library cardholders can place up to fifteen (15) holds on items through interloan. (rev 9/18/19)
- Great Neck Library rules state that holds must be placed at home library.
*Direct Access and SMAC patrons may borrow Audio-Visual material if the item is not in high demand, there are no holds on the item and it was cataloged more than six (6) months to a year. Direct Access and SMAC patrons may not borrow any item marked with a Gold, Red, Blue or Green Star, a New Arrival or a New Release sticker.
+Employee patrons may not borrow dvd format material. Employee patrons may borrow audio material if the item is not in high demand, there are no holds on the item and it was cataloged more than six (6) months to a year. Employee patrons may not borrow any item marked with a Gold, Red, Blue or Green Star, a New Arrival or a New Release Sticker.
Rev. 6/15/10; 6/21/11; 2/21/12; 6/19/12; 9/12/17; 9/18/19
Pickup/Return Passes will circulate for a period of 3 days. Late fees will be $25 per day. Replacement feeds for the pass will be the cost charged by each museum. (6/19/18)
Virtual Passes are only valid for the date of visit listed on the printed confirmation page. Virtual Passes may be printed either from home or the Library. (6/19/18)
The passes are available to Great Neck Library Adult cardholders and Fee-Paying patrons only and are not renewable. The cost of these passes is to be charged to the Carter Unrestricted Fund. Museum Passes may be reserved via TixKeeper Online Reservation System one month in advance and will be limited to 2 passes per patron per month. Patrons are subject to the rules and regulations of the individual museums. (6/19/18)
Please call 516-466-8055, ext. 203 (Main) or 273/257 (Parkville) for availability.
Free family museum passes are available to Great Neck Library Cardholders over 18 years old in good standing.
Virtual/Print on Demand Passes do not need to be picked up or returned, they expire. These passes can only be used once. They are only valid on the date listed on the pass.
Pick-up/Return Passes may be borrowed for three (3) days and may not be renewed. Only one (1) museum pass may be checked out on an adult patron’s card at one (1) time. Main passes are pink and must be picked up and returned at Main. Parkville passes are green and must be picked up and returned at Parkville. No pick up and returns on Sundays.
Pick-up/Return Passes must be returned (1) hour before closing the day the pass is due. Passes may not be placed in any library book drop.
Late fees are $25 per day for Pick-up/Return Passes. A patron who loses a pass will be charged the replacement cost designated by the museum.
Patrons should call the museum directly for updated information on hours of operation, parking and/or directions. Each museum reserves the right to determine the rules and regulations governing the use of their museum pass. The museums have the right to change hours of operation, so it is always advisable to contact the museum prior to your visit. Therefore, when borrowing museum passes, patrons should have a back-up plan in case the museum is unexpectedly closed.
The Library assumes no responsibility of any kind arising out of the use of museum passes or parking accommodations.
- Who can borrow a museum pass?
Great Neck Library Resident cardholders over the age of 18 in good standing.
- Where do I pick up and return my Pick-up/Return Pass?
Main Pickup/Return passes are pink and must be picked up and returned at Main. Parkville Pickup/Return passes are green and must be picked up and returned at Parkville. Passes must be returned (1) hour before closing the day the pass is due. Passes may not be placed in any library book drop. No pick up and returns on Sundays.
- For how long may I borrow the Pick-up/Return Pass?
Pickup/Return passes may be borrowed for three (3) days. Museum passes may not be renewed and only one (1) museum pass may be checked out on an adult patron’s account at one time.
- For how long may I borrow the Virtual/Print on Demand museum pass?
Virtual/Print on Demand museum passes do not need to be picked up or returned, they expire. These passes can only be used once. They are only valid on the date listed on the pass.
- How will I know what passes are available?
You can call 516-466-8055, ext. 203 (Main) or 273/257 (Parkville) to make sure the pass is available, or use our online Tixkeeper reserve system to request (1) pass per day, and no more than (2) passes every 30 days.
- What if the Pick-up/Return Pass is returned late? What if I lose the Pick-up/Return Pass?
Late fees are $25 per day for Pick-up/Return Passes. However, we encourage all patrons to be courteous of others and return the passes on time. A patron who loses a museum pass will be charged the replacement cost determined by each museum.
Effective November 1, 2018
The Great Neck Library accepts three methods of payment for overdue fines and bills. These methods are cash, check and credit card/debit card via Ecommerce. Ecommerce, accessible only through the internet, is an online payment service which allows patrons to pay fines and bills via the Library’s catalog. Credit card information is not stored on the Library’s servers and the information is encrypted before it is transmitted to PayPal via a secure gateway connection. The following credit cards are accepted: Mastercard, Visa, Discover. Debit cards must display the logo for Mastercard or Visa. Charges in excess of $3 may be paid by credit or debit card through Ecommerce. [3/25/14]
All materials except Express Books, DVDs, multimedia material, software and slides
Overdue notices are sent 3 weeks after the due date; a second notice will be sent 6 weeks after the due date at which time patrons will also be billed the cost of the material as indicated in the database. Patrons will receive a third notice for all outstanding materials that are still overdue at 9 weeks. Patrons are billed list price on all library materials based on prices indicated in the database. When list prices are not indicated in the data base, default prices based upon the attached schedule will apply. [rev 9/21/10; 6/21/11; 9/12/17, 9/18/19]
Express Books, Videos, DVDs
Overdues for Express Books, DVDs, Compact + Magnifiers, multimedia material, software and 28-day slides are sent when the material is 1 week late. A second notice will be sent 2 weeks later at which time patrons will also be billed the cost of the material. Patrons will receive a third notice for all outstanding DVDs, multimedia material, software that are overdue by 3 weeks. [rev 9/21/10; 6/21/11; 2/21/12; 9/12/17, 9/18/19]
The fines for overdue materials are:
Fines Per Day
|Cataloged Material||20¢ to maximum of $10|
|Express Books||$1 to maximum of $10|
|Uncataloged Material||10¢ to maximum of $2|
|Cataloged Material||10¢ to maximum of $5|
|Uncataloged Material||5¢ to maximumof $2|
Adult & Juvenile Materials
|DVDs||$1 to maximum of ½ replacement price|
|Compact + Magnifiers||$1 to maximum of ½ replacement price|
|Multimedia Sets||$1 to maximum of ½ replacement price|
|Software||$1 to maximum of ½ replacement price|
|WorldShare||50¢ to maximum price according to lending library|
|LILINK||50¢ to maximum price according to lending library|
Catalogued material includes all materialsthat have complete entries in the database.If a patron loses/damages Great Neck Library material, the patron must pay the replacement cost listed in the item record. If no prices are listed in the database, the following charges will apply for lost or damaged material.
|Books – Adults||$20|
|Books – Juvenile||$15|
|Compact Discs||$9 per disk|
|Lost/damaged audio or video case||$1|
|Liner notes, other accompanying material||$1|
Replacement prices for lost or damaged items in a multi-part set shall be:
|DVD||full replacement cost (individual parts of DVD sets are not replaceable)|
|Multimedia parts||replacement costs listed above|
Compact & Magnifiers
|Replacement prices for Compact + Magnifiers||$595|
|2 rechargeable AA Batteries (in unit)||$7|
It is library policy to accept the word of borrowers who tell us that they have returned materials for which they received an overdue notice or a bill. Of course, those who make such claims too frequently lose their credibility. Records are kept of those who “claim returned.” Two current claims returned items is the maximum number allowed. There are no “claim returned” for Compact + Magnifiers. [9/21/10, 9/18/19]
Borrowing privileges are denied for patrons who owe $10.00 or more in bills or fines.
Revised 3/25/14; 9/12/17; 9/18/19
BORROWERS – Great Neck Residents, Fee-Paying, Direct Access and SMAC patrons over the age of 18 are eligible to be registered as DVD patrons. Card holders under 18 years of age, who are in the sixth grade (and up), may be registered to borrow DVDs with parental permission. When card holders under 18 years of age borrow DVDs, it will be the responsibility of the parent/guardian to accept financial responsibility for overdue fines, damage (to) or loss of material; and to provide guidance, if they so wish, in the selection of DVDs to be borrowed. The Great Neck Library will not censor or restrict access to the DVD collection. (rev. 4/29/08, 9/12/17)
REGISTRATION – Borrowers will be registered for DVDs at the time they register for their library cards. The signature (on the registration form) indicates that the borrowers attest to being at least 18 years of age* and that they have read and agreed to the policy and fines related to the circulation of DVDs as follows (9/12/17):
Borrowers agree to be liable for and to assume charges for replacement of any DVDs lost or damaged while charged out to them. (This charge will not be greater than the replacement cost of the material.) (rev, 9/12/17)
* For patrons under the age of 18, a parental signature also is required.
LOANS – Feature film DVDs circulate for fourteen (14) days, except for new acquisitions, which circulate for seven (7) days. New feature, entertainment and other non-instructional DVDs with multi-discs (more than one) in a case circulate for seven (7) days. New feature, entertainment and other non-instructional DVDs with one (1) disc in a case circulate for three (3) days. Feature films, entertainment, and other non-instructional DVDs may be renewed a maximum of six (6) times if there are no holds. [5/20/08, 9/12/17)]
Nonfiction DVDs circulate for fourteen (14) days. New non-fiction DVDs circulate for seven (7) days. Instructional DVDs may be renewed a maximum of six (6) times if there are no holds. (rev. 5/20/08, 9/20/17)
A maximum of twelve (12)items – feature film and/or non-fiction DVDs may be borrowed per loan period, per borrower, regardless of format. [9/21/10, 9/12/17]
FINES/BORROWING PRIVILEGES– If DVDs are returned past the due date, a $1 fine per DVD per day will be assessed. [9/12/17]
- The maximum overdue fine per DVD is ½ the list price.
- The charge for lost DVD disks is the list price.
- Patrons may replace DVD in lieu of paying for the lost DVD.
- The charge for a lost/damaged DVD case is $1.00.
- The charge for a lost pamphlet or accompanying booklet is $1.00.
- The charge for a damaged DVD is $5.00 for an item, which can be repaired, or the replacement cost if the item cannot be repaired. [9/12/17]
If upon visual examination there is evidence of tampering (removal of seals or opening of case) with the DVD, the patron may be charged replacement (list) cost for same. Additionally, the patron may have borrowing privileges withdrawn. [9/12/17]
1. The Great Neck Library assumes no responsibility for any possible damage to the patron’s audio or video equipment that might be related tousing audio-visual materials borrowed from the Library.
2.The use of borrowed DVD is restricted to HOME USE ONLY. Use of DVDs for public performance is a direct and serious violation of Federal Copyright statutes. (17 U.S.C. Sec. 106 4). U.S.C. section 101 defines use “publicly” as follows: [9/12/17]
“To perform or display a work ‘publicly’ means –
- to perform or display it at a place open to the public or at any placewhere a substantial number of persons outside of a normal circle of afamily and its social acquaintances is gathered. – or –
- to transmit or otherwise communicate a performance or display of the work to a place specified by Clause 1 or to the public, by means of any device or process, whether the members of the public are capable of receiving the performance or in separate places and at the same time or at different times.
Duplication in whole or part of any copyrighted audio or video work in any format is a direct and serious violation of Federal Copyright statute Section 17, Section 109 and is prohibited by this Library. Failure to adhere to this prohibition could result in the suspension of library privileges. [5/19/09]
The statute defines ‘publicly’ as not limited to performances, which are open to the general public. A work may be considered as being performed publicly even though the audience is limited to persons of a particular environment such as students, club members, factory workers, and campers, and the site is not open to the general public.”
YOUR SIGNATURE AND THAT OF A PARENT (FOR BORROWERS UNDER 18 YEARS OF AGE) ON THE REGISTRATION FORM INDICATES THAT YOU HAVE READ THE PRECEDING POLICY AND RULES AND AGREE TO COMPLY WITH THEM.
Revised 5/15/01; 10/23/01; 2/26/02; 11/26/02; 9/23/03; 3/28/06; 4/29/08; 5/20/08; 5/19/09; 9/21/10; 9/12/17
The meeting rooms of the Great Neck Library are an integral part of the Library’s resources. To provide for their proper assignment and use the Board of Trustees has adopted this set of regulations.
The Meeting Rooms are intended primarily for library sponsored or co-sponsored programs. Other community organizations may use the rooms if the organization or the program is designated to further the educational, cultural, or civic needs of the community. A “community organization” is defined as one that meets at least once a year and 51% of whose members are residents of the Great Neck School District. The Board may waive this requirement at its discretion. The rooms are not available for meetings of a commercial nature.
Permission to meet at the Library does not in any way constitute an endorsement of the organization or program by the Library Board or staff. Rather, it is an affirmation of the Library Bill of Rights, which states: As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussions of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members. Permission to use the Meeting Rooms is granted subject to the following restrictions. Failure to comply with any of them may result in immediate cancellation of the permit and jeopardize future permission to use the room.
- Permits are not transferable.
- Where meetings are jointly sponsored, all co-sponsors must be named on the application.
- All meetings must be open to the general public. Any publicity indicating that a meeting is not open to the general public will be cause for immediate cancellation of the meeting permit.
- While dues or other moneys may be collected from the membership of the organization sponsoring the meeting, no solicitation or collection of funds from the general public is permitted on library premises.
- No unwarranted implications that an organization or program is sponsored or approved by the Library is permitted. Neither the name nor the address of the Great Neck Library may be used as an official address or headquarters of any organization.
- Copies of any and all Publicity to be disseminated to the public must be delivered to the Programming Department of the Library at least one weekday in advance of general distribution. This will enable library staff to answer the many questions received about organizational programs held at the Library. In all material publicizing the program, the name of the sponsoring organization must be larger and more prominent than that of the Library. The name and address of the Great Neck Library may be used only for the purpose of identifying the location of the meeting. The publicity should in no way imply that the Great Neck Library sponsors or endorses the event.
- The Applicant requesting use of a meeting room must be a resident of the Great Neck School District.
Please call (516) 466-8055, ext. 201 for further details or to obtain an application to use a Meeting Room.
The glass display cases at the Main Library are available for public display of arts and crafts objects, collectibles, historical materials, etc., which would be of interest to the public. The exhibit must be non-commercial. The display case should not be used for promotional purposes by an organization or individual. Such exhibits are booked and scheduled through the Programming & Publicity Office. The displays in the Children’s Department are booked and scheduled by the Children’s Department.
Exhibits in the Gallery in the Main Library are scheduled by the Program/Outreach Coordinator in charge of Programming/Outreach. Application form is available upon request.
Revised 5/15/01, 9/12/17
There is a charge of 10 cents per page for black & white printouts from the public computer workstations. Color printouts are 25 cents each.
The Great Neck Library desires to offer access to new and emerging technologies. This goal is consistent with the Library’s mission to offer the best possible traditional and innovative library services.
- What is the STEM Lab?
The STEM Lab provides access to emerging technologies such as 3D printing, laser cutting, digital scanning, virtual reality, and more. The Lab is also utilized as a space for patrons to participate in library programs, complete educational assignments, or develop their own projects.
- Who can use the STEM Lab?
- Availability of the Lab is on a first-come, first-served basis, with priority given to Great Neck residents.
- Children 9 and under cannot be left alone in the STEM Lab.
- All participants, or a caregiver, must sign a liability waiver.
- Different types of technology in the STEM Lab will have specific age limits that are either set by the manufacturer of the item or library policy.
- A time limit for use of the equipment may be established when necessary to meet demand.
- When and how can I use the STEM Lab?
- Use of the STEM Lab is limited to the library’s operating hours and can only be used when staffed by a Great Neck Library employee.
- The Lab cannot be accessed for individual projects during programs.
- The STEM Lab may not be utilized to promote any product, service, business, or interests.
- No food, gum, candy, or drinks can be consumed in the STEM Lab.
All items created in the STEM Lab must be:
- Your own creation OR
- Items preselected and tested by a Great Neck Library staff personnel OR
- In the public domain AND
- Items which do not conflict with any Great Neck Library policy
The following types of items may NOT be created:
- Registered designs
- Any other proprietary objects; ANDd
- Any printed or manufactured items must comply with other relevant policies.
No object should be in any way deemed:
- Prohibited by local, state or federal law.
- Obscene, pornographic, or in violation of the Library’s Patron Behavior Policy.
- Unsafe, harmful or pose an immediate threat to the well-being of others.
- An object that may function as a weapon or part of a weapon.
Patrons must save all work on their own external hard drive(s).
- I am a teacher, how can I schedule a class visit to the STEM Lab?
E-mail STEMLab@greatnecklibrary.org to schedule a visit.
Please note that procedures governing the use of the STEM Lab are subject to change.
A major function of the Great Neck Library is to present programs which meet and further the educational, cultural, and civic needs of the community. Levels has the responsibility in the Library for presenting such programs for the young people of our community.
Necessarily all programs sponsored by the Library and Levels which deal with areas of diverse opinions are presented in an unbiased manner which calls for fair presentation of all sides of an issue. Neither the Library nor Levels takes the role of an advocate in any area which does not directly affect them.
Adult organizations are offered the opportunity by the Library to utilize its meeting rooms to present diverse points of view under guidelines set by the Board of Trustees of the Library. The Board believes that the same opportunity should be offered in Levels to the young people in our community.
Permission to meet at the Library does not in any way constitute an endorsement of the organization or program by the Library Board or staff. Rather, it is an affirmation of the Library Bill of Rights, which states: As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussions of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members. Since young people are typically not represented by the type of formal organizations that exist for adults, any group of eight or more young people (7th grade through college) who reside in the Great Neck School District may apply for permission to sponsor a program or meeting in Levels for the purpose of furthering the educational, cultural, or civic needs of the community. Levels is not available for meetings of a commercial nature.
Permission to use Levels is granted subject to the following restrictions. Failure to comply with any of them may result in immediate cancellation of the permit and jeopardize future permission to use the room.
- Permits are not transferable.
- Where meetings are jointly sponsored, all co-sponsors must be named on the application.
- All programs or meetings must be open to all young people of the community and they may be open to the entire general public if desired.
- No solicitation or collection of funds from the general public is permitted on library premises. However, the Levels Planning Board is allowed to consider fund-raising applications and applications from outside groups for the use of Levels at a time when Levels is open, subject to the approval of the Library Director.
- No unwarranted implications that an organization or program is sponsored or approved by the Library is permitted. Neither the name nor the address of the Great Neck Library or Levels may be used as an official address or headquarters of any organization.
Please call (516) 466-8055, ext. 217 for further details or to obtain an application to use Levels.
A good working relationship is maintained with both the Town of North Hempstead and Nassau County Governmental Agencies. The Sixth Precinct has merged into the Third Precinct and provides police service for the Main Library and Station, Parkville and Lakeville Branch Libraries. The Vigilant and Alert Fire Companies provide fire protection and inspect our premises except for the Parkville Branch which is served by the Manhasset-Lakeville Fire Department.
Revised 1/23/01; 9/12/17
In the case of inclement weather, the Library will follow the Great Neck School District’s decision. On weekends or in the event of other sufficient cause, the decision to close falls on the Director in consultation with the Board President.