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Meeting Room Policy

800-10

The meeting rooms of the Great Neck Library are an integral part of the Library's resources. To provide for their proper assignment and use the Board of Trustees has adopted this set of regulations.

The Meeting Rooms are intended primarily for library sponsored or co-sponsored programs. Other community organizations may use the rooms if the organization or the program is designated to further the educational, cultural, or civic needs of the community. A "community organization" is defined as one that meets at least once a year and 51% of whose members are residents of the Great Neck School District. The Board may waive this requirement at its discretion. The rooms are not available for meetings of a commercial nature.

Permission to meet at the Library does not in any way constitute an endorsement of the organization or program by the Library Board or staff. Rather, it is an affirmation of the Library Bill of Rights, which states:

As an institution of education for democratic living, the library should welcome the use of its meeting rooms for socially useful and cultural activities and discussions of current public questions. Such meeting places should be available on equal terms to all groups in the community regardless of the beliefs and affiliations of their members.
Permission to use the Meeting Rooms is granted subject to the following restrictions. Failure to comply with any of them may result in immediate cancellation of the permit and jeopardize future permission to use the room.
  • Permits are not transferable.
  • Where meetings are jointly sponsored, all co-sponsors must be named on the application.
  • All meetings must be open to the general public. Any publicity indicating that a meeting is not open to the general public will be cause for immediate cancellation of the meeting permit.
  • While dues or other moneys may be collected from the membership of the organization sponsoring the meeting, no solicitation or collection of funds from the general public is permitted on library premises.
  • No unwarranted implications that an organization or program is sponsored or approved by the Library is permitted. Neither the name nor the address of the Great Neck Library may be used as an official address or headquarters of any organization.
  • Copies of any and all Publicity to be disseminated to the public must be delivered to the Programming Department of the Library at least one weekday in advance of general distribution. This will enable library staff to answer the many questions received about organizational programs held at the Library. In all material publicizing the program, the name of the sponsoring organization must be larger and more prominent than that of the Library. The name and address of the Great Neck Library may be used only for the purpose of identifying the location of the meeting. The publicity should in no way imply that the Great Neck Library sponsors or endorses the event.
  • The Applicant requesting use of a meeting room must be a resident of the Great Neck School District.
Please call (516) 466-8055, ext. 201 for further details or to obtain an application to use a Meeting Room.
 
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