Meeting Room Policy
The meeting rooms
of the Great Neck Library are an integral part of the Library's
resources. To provide for their proper assignment and use
the Board of Trustees has adopted this set of regulations.
The Meeting Rooms are intended
primarily for library sponsored or co-sponsored programs.
Other community organizations may use the rooms if the organization
or the program is designated to further the educational,
cultural, or civic needs of the community. A "community
organization" is defined as one that meets at least once
a year and 51% of whose members are residents of the Great
Neck School District. The Board may waive this requirement
at its discretion. The rooms are not available for meetings
of a commercial nature.
Permission to meet at the Library
does not in any way constitute an endorsement of the organization
or program by the Library Board or staff. Rather, it is
an affirmation of the Library Bill of
Rights, which states:
As an institution
of education for democratic living, the library should welcome
the use of its meeting rooms for socially useful and cultural
activities and discussions of current public questions.
Such meeting places should be available on equal terms to
all groups in the community regardless of the beliefs and
affiliations of their members.
Permission to use the Meeting
Rooms is granted subject to the following restrictions. Failure
to comply with any of them may result in immediate cancellation
of the permit and jeopardize future permission to use the
Please call (516) 466-8055, ext.
201 for further details or to obtain an application to use
a Meeting Room.
- Permits are not transferable.
- Where meetings are jointly
sponsored, all co-sponsors must be named on the application.
- All meetings must be open
to the general public. Any publicity indicating that a
meeting is not open to the general public will be cause
for immediate cancellation of the meeting permit.
- While dues or other moneys
may be collected from the membership of the organization
sponsoring the meeting, no solicitation or collection
of funds from the general public is permitted on library
- No unwarranted implications
that an organization or program is sponsored or approved
by the Library is permitted. Neither the name nor the
address of the Great Neck Library may be used as an official
address or headquarters of any organization.
- Copies of any and all
Publicity to be disseminated to the public must be delivered
to the Programming Department of the Library at least
one weekday in advance of general distribution. This will
enable library staff to answer the many questions received
about organizational programs held at the Library. In
all material publicizing the program, the name of the
sponsoring organization must be larger and more prominent
than that of the Library. The name and address of the
Great Neck Library may be used only for the purpose of
identifying the location of the meeting. The publicity
should in no way imply that the Great Neck Library sponsors
or endorses the event.
- The Applicant requesting
use of a meeting room must be a resident of the Great
Neck School District.